Welcome to Paul Laurence Dunbar High School Dayton, OH Alumni Association
President
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Chair all membership, executive board and special meetings.
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Appoint all chairs to standing committees with approval of the Executive Board. Shall make sole appointment to the position of chaplain, parliamentarian and historian.
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Ex-officio and non-voting member on all committees except the Nomination Committee.
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Make decisions in emergency cases.
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Be the primary signature authorization for signing checks.
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Authorized to spend up to $100.00 in cases of emergency expenses without prior approval of the board or membership body but shall account for all expenditures.
Vice President
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Preside over meetings in the absence of the President.
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Coordinate membership development
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In the event that the position of President is vacant, shall immediately assume the full duties of the President.
Recording Secretary
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Record and prepare written minutes of all meetings.
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Maintain a journal of all minutes organized by calendar year. The journal for the previous year shall be present at each meeting for reference.
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Maintain original copy of the constitution with the current journal and made available at each meeting.
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Shall prepare official correspondence for President signature or designee. Shall make a report of all correspondences received and identify those requiring action. Upon request, read correspondence before the membership body.
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Preside over meetings in the absence of the President and Vice-President.
Treasurer
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Is the Chief Financial Officer and co-signs checks with the President’s signature. Shall receive all monies from the financial secretary and make deposits into the bank.
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Prepare checks and maintain a ledger for disbursement under two signatures.
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Prepare and present treasurer reports at each meeting or upon request of the President.
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Shall keep no more than $50.00 in a petty cash fund. Shall prepare cash receipts for all expenses paid with petty cash.
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Submit treasurer records, complete and in good order, to the Audit Committee by February of each year.
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Carry out the duties of the Financial Secretary duties until the position is filled.
Financial Secretary
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Maintain financial records and receipts of all financial transactions.
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Prepare, distribute and maintain receipts for all monies collected/received and for all monies disbursed.
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Shall submit financial records, complete and in good order, to the Audit Committee by February of each year.
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Shall be a signature authority for signing checks only in the absences of the treasurer.
Sergeant -At- Arms
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Maintain attendance records and verify when a quorum is present for each meeting.
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Verify if members are eligible to vote (for motions and election of officers).
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Responsible for maintaining order at all meetings.